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Fair Work Act 2009 compliantSuper at 11.5% SGC ratePro rata pay includedLeave accrual calculatedInstant PDF — no signup
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This part time payslip generator for Australia creates compliant payslips for part time employees in minutes — covering pro rata salary, PAYG tax withholding, superannuation at the current 11.5% SGC rate, and leave accrual. Unlike generic payslip tools, it is designed specifically for the part time employment context governed by the Fair Work Act 2009.
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Free Part Time Payslip Generator
Generate a Compliant Part Time Payslip Now
Enter hours worked, hourly rate, and pay period. Pro rata pay, super at 11.5%, and leave accrual are calculated automatically.
✓ Fair Work compliant fields✓ Super at 11.5% auto-calculated✓ Leave balance included✓ Instant PDF download
What Must Be Included on a Part Time Payslip in Australia
The Fair Work Ombudsman's payslip requirements apply equally to part time and full time employees. A payslip must be issued within one working day of each pay. Missing mandatory fields constitutes a civil contravention with penalties up to $16,500 per breach for individuals and $82,500 for corporations.
FieldRequirementNotes
Employer name & ABNMandatory11-digit ABN must be present on every payslip
Employee nameMandatoryFull legal name as registered with the ATO
Pay period datesMandatoryStart and end date of the pay period
Date of paymentMandatoryActual date wages were paid or deposited
Gross payMandatoryTotal earnings before tax and deductions
Net payMandatoryTake-home amount after all deductions
Hourly rate & hours workedMandatoryRequired when pay is calculated on an hourly basis
PAYG tax withheldMandatoryEach deduction must be itemised individually
Superannuation amount & fundMandatoryAmount contributed and receiving fund name
Leave balancesMandatory (hourly-paid)Annual leave and personal/carer's leave balances
Overtime hours & rateIf applicableWhen overtime was worked in the pay period
Penalty ratesIf applicableWeekend, public holiday, or shift penalties under award
Fair Work Compliance Check — OfficeDraft Part Time Payslip
Employer ABN present
Superannuation at 11.5% SGC rate
Pay period dates included
Gross and net pay itemised
PAYG withholding displayed
Leave balance — include if hourly-paid
Overtime rate — required if overtime worked
How Pro Rata Pay Works for Part Time Employees in Australia
Part time employees receive pay, leave entitlements, and superannuation on a pro rata basis — calculated proportionally to their contracted hours against the full-time standard of 38 hours per week. The formula is:
Pro Rata Formula
(Full-Time Annual Salary ÷ 38) × Part-Time Weekly Hours = Pro Rata Annual Salary
Part time — 30 hrs30 hrs/week$61,578/year15.8 days/year
Part time — 24 hrs24 hrs/week$49,263/year12.6 days/year
Part time — 20 hrs20 hrs/week$41,052/year10.5 days/year
Superannuation is calculated at 11.5% of Ordinary Time Earnings (OTE) — not total hours or pro rata salary directly, but on the gross ordinary earnings for each pay period. Overtime earnings are generally excluded from the super calculation. ATO super guidance for employees.
Part Time Annual Leave Accrual on Payslips Explained
Part time employees accrue annual leave at the same rate as full time employees relative to their hours — 4 weeks per year (pro rata). Leave accrues progressively throughout the year, not in one lump sum. The payslip must show the current leave balance in hours when pay is calculated on an hourly basis.
Compassionate leave2 days per occasion — same as full time
Not pro rated — part time employees receive the same 2 days per qualifying event
Long service leaveState-based — generally 8.67 weeks after 10 years
Pro rated based on average weekly hours over the long service period
Leave loading (17.5%): Some awards and enterprise agreements require payment of a 17.5% leave loading on top of ordinary pay when annual leave is taken. Check the applicable modern award to determine whether leave loading applies to your part time employees.
Superannuation Requirements for Part Time Workers
Part time employees have the same superannuation entitlements as full time employees. The Superannuation Guarantee (SG) obligation applies from the first dollar earned — the previous $450 per month threshold was abolished on 1 July 2022.
11.5%
Current SGC rate
Of Ordinary Time Earnings
12%
From 1 July 2025
Legislated increase — plan ahead
None
Minimum hours threshold
All eligible employees — even 1 hr/week
Super must be paid at least quarterly (28 days after each quarter end) into the employee's nominated super fund. From 1 July 2026, the ATO's payday super reforms will require employers to pay super at the same time as wages. All super contributions must be shown on each payslip — including the fund name and the amount contributed that pay period.
Fair Work Payslip Rules for Part Time Employees
The Fair Work Act 2009 imposes specific obligations on employers issuing payslips to part time employees. Violations are treated seriously — the Fair Work Ombudsman actively investigates complaints and can issue compliance notices, enforceable undertakings, or initiate court proceedings.
01
Issue within one working day of pay
Payslips must be provided on or before the end of the working day following payment. Electronic payslips (email or employer portal) satisfy this requirement provided the employee can access and retain them.
02
Itemise every deduction separately
Each deduction must be listed individually with its amount and reason. Lumping 'tax and other deductions' together as one figure is non-compliant. PAYG withholding, union fees, salary sacrifice amounts, and any other deductions must each appear on a separate line.
03
Show the hourly rate used for each hour type
If a part time employee is paid different rates for different hours — such as ordinary rates Monday–Friday and penalty rates on Saturdays — each rate and the hours worked at that rate must be shown separately.
04
Include leave balances for hourly-paid employees
When pay is calculated on an hourly or weekly basis (as is standard for part time employees), the payslip must show the balance of accrued annual leave and personal/carer's leave at the end of the pay period.
05
Employer record-keeping obligation
Employers must retain a copy of every payslip — or records containing all the information that must appear on a payslip — for seven years. This obligation applies even if the employee has left the business.
Award Rates That Affect Part Time Payslips in Australia
Most part time employees in Australia are covered by a modern award that sets minimum pay rates, penalty rates, and allowances on top of the National Minimum Wage. These rates must be correctly reflected on each payslip — failure to do so is one of the most common Fair Work violation categories.
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General Retail Industry AwardMA000004
Weekend penalty rates
Public holiday double time
Part-time minimum 3hr shifts
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Hospitality Industry AwardMA000009
Evening penalty loadings
Split shift allowance
Public holiday penalties
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Fast Food Industry AwardMA000003
Junior pay rates
Saturday penalty rates
Sunday double time
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Aged Care AwardMA000018
Shift allowances
Weekend penalties
Sleepover provisions
How to find the correct award: Use the Fair Work Ombudsman's Award Finder tool to identify which award applies to your part time employee based on their industry and job duties. Most small businesses in retail, hospitality, and food services will find their employees covered by one of the four awards above.
Part Time vs Casual Payslip in Australia: Key Differences
Part time and casual employees are both covered by Fair Work Act payslip requirements — but the content of their payslips differs significantly because their entitlements differ. Getting this wrong is a common compliance error, particularly for small employers who roster both types of workers.
EntitlementPart TimeCasual
Guaranteed hoursYes — contracted minimum hoursNo — offered as available
Annual leave accrualYes — pro rata of full-timeNo — compensated via loading
Personal/carer's leaveYes — pro rata accrualNo — compensated via loading
Casual loadingNoYes — minimum 25% on base rate
Notice of terminationYes — under award or NESNo obligation (ongoing casuals may apply)
Redundancy payYes — under NES if eligibleGenerally no
Payslip obligationYes — within 1 working day of payYes — within 1 working day of pay
Super entitlementYes — 11.5% SGCYes — 11.5% SGC
Need a casual payslip instead? Use the casual employee payslip generator — it automatically applies the 25% casual loading and removes leave accrual fields that do not apply to casual employees.
How to Generate a Part Time Payslip in Australia Using OfficeDraft
Creating a compliant part time payslip takes under three minutes using the generator above. Here is exactly what to enter:
01
Enter employer details
Business name, ABN (11 digits — required for compliance), and business address. These must match your ATO registration.
02
Enter employee details
Employee full name, employment type (select Part Time), and pay frequency — weekly, fortnightly, or monthly. Most part time workers are paid fortnightly.
03
Set hours and hourly rate
Enter contracted weekly hours and the applicable hourly rate under the relevant award or agreement. The generator calculates gross pay for the period automatically.
04
Add superannuation fund
Enter the employee's super fund name. The generator applies the current 11.5% SGC rate to ordinary time earnings and shows the contribution amount on the payslip.
05
Preview and download
Preview the payslip for free in your browser. When you are ready, download the print-ready PDF from $4.99. No account required — the PDF is delivered instantly.
Free Part Time Payslip Template Example Australia
Below is a sample of what a compliant part time payslip for Australia should look like, based on the Fair Work Act 2009 mandatory fields. OfficeDraft generates this format — you fill in the values, we handle the layout.
Riverside Café Pty Ltd
ABN: 12 345 678 901
42 Main Street, Melbourne VIC 3000
Payslip
1 May – 14 May 2025
Paid: 15 May 2025
Employee
Jessica Nguyen
Employment type
Part Time — 24 hrs/week
Earnings
Ordinary hours (48 hrs × $27.00)$1,296.00
Saturday penalty (4 hrs × $33.75)$135.00
Gross pay$1,431.00
Deductions
PAYG tax withheld− $247.00
Net pay$1,184.00
Superannuation
SGC (11.5% of OTE)$148.97
Fund: AustralianSuper
Leave Balances
Annual leave38.4 hrs
Personal leave19.2 hrs
Sample only — values are illustrative. Generated payslips reflect your actual entered data.
Frequently Asked Questions — Part Time Payslip Australia
What must be included on a part time payslip in Australia?
Under the Fair Work Act 2009, a part time payslip in Australia must include: the employer's name and ABN; the employee's name; the pay period (start and end dates); the date of payment; gross pay and net pay; ordinary hourly rate and hours worked at that rate; any overtime hours and the corresponding rate; all deductions (including PAYG tax withheld); and the employer's superannuation contribution amount and the name of the fund. Leave balances must also be included if the employee's pay is calculated on an hourly basis.
Do part time employees get superannuation in Australia?
Yes. Part time employees in Australia are entitled to the Superannuation Guarantee (SG) regardless of how many hours they work, provided they are 18 years or over and earn at least $450 per month from that employer. From 1 July 2023, the $450 per month threshold was removed — all eligible employees now receive super regardless of earnings. The current SG rate is 11.5% of ordinary time earnings, rising to 12% on 1 July 2025.
How is pro rata pay calculated for part time employees?
Pro rata pay for part time employees in Australia is calculated by dividing the full-time equivalent salary by the standard full-time hours (usually 38) and multiplying by the employee's contracted hours. For example: if the full-time salary is $78,000 per year and a part time employee works 24 hours per week, the pro rata salary is ($78,000 ÷ 38) × 24 = $49,263 per year. The same formula applies to leave entitlements: a full-time employee accrues 4 weeks (20 days) of annual leave per year; a part time employee on 24 hours per week accrues (24 ÷ 38) × 20 = 12.63 days per year.
What is the difference between a part time and casual payslip in Australia?
The key difference is in entitlements. Part time employees work regular, predetermined hours and receive paid annual leave, personal/carer's leave, and other Fair Work entitlements. Their payslip reflects standard hourly rates and accrued leave balances. Casual employees work irregular hours with no guaranteed ongoing employment and receive a casual loading of at least 25% on top of their base rate instead of leave entitlements. A casual payslip shows the base rate plus 25% loading but no leave accrual — because casuals are compensated for the absence of leave through the higher hourly rate.
Are employers legally required to provide payslips to part time employees in Australia?
Yes. Under the Fair Work Act 2009, all employers covered by the national workplace relations system must provide a payslip to every employee — including part time employees — within one working day of each pay day. Failure to provide a payslip is a civil remedy provision under the Act, with penalties of up to $16,500 per contravention for individuals and $82,500 per contravention for corporations. The Fair Work Ombudsman actively investigates payslip complaints.
How much annual leave does a part time employee accrue in Australia?
Part time employees in Australia accrue annual leave on a pro rata basis relative to full-time hours. The full-time entitlement is 4 weeks (152 hours for a 38-hour week) per year. A part time employee calculates leave as: (contracted weekly hours ÷ 38) × 4 weeks. For example, an employee working 20 hours per week accrues (20 ÷ 38) × 4 = 2.1 weeks per year, equivalent to 42.1 hours. Leave accrues continuously throughout the year and must be shown on the payslip when pay is calculated on an hourly basis.
Related Australian Payslip Generators
Different employment types require different payslip fields. Use the right generator for each worker type.
Whether you are an employer needing a compliant part time payslip for Australia or an employee verifying your entitlements, OfficeDraft generates a professionally formatted, Fair Work compliant payslip in under three minutes — with pro rata pay, 11.5% superannuation, PAYG tax, and leave balances calculated for you. Free to preview. PDF from $4.99. No signup required.
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Methodology: This page was researched using official guidance from the Fair Work Ombudsman, the Australian Taxation Office, and the Fair Work Act 2009 (Cth). Superannuation rates, leave accrual formulas, and payslip field requirements were cross-referenced with the National Employment Standards (NES) and current modern award provisions. Content reviewed by the OfficeDraft Payroll Research Team to ensure compliance accuracy as of May 2026.
Disclaimer: This content is general information only and does not constitute legal, tax, or financial advice. Payslip obligations may vary depending on the applicable modern award, enterprise agreement, or individual contract. For advice specific to your circumstances, consult a registered tax agent, payroll specialist, or employment lawyer.
Last updated: May 2026 · Reviewed by: OfficeDraft Payroll Research Team