NDIS Providers
Generate SCHADS Award-compliant payslips for support workers without a full payroll platform. Handles sleepovers, broken shifts and weekend penalties in one tool.
Free NDIS & Disability Support Payslip Generator (Australia)
SCHADS Award aligned · Sleepovers, broken shifts & weekend penalties calculated · Free preview · PDF from $4.99
SCHADS Award (MA000100) aligned Sleepover allowance itemised Broken shift support Weekend & evening penalties No personal data stored Casual loading as separate line item
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This NDIS payslip generator builds a Fair Work-compliant payslip for disability support workers, home care staff and NDIS providers across Australia. NDIS payroll is harder to get right than a standard shift payslip, because a single support worker can have ordinary hours, casual loading, a sleepover allowance, a broken shift and a weekend penalty rate all in the same pay period. Officedraft calculates each of these components and lists them as separate lines, which is what the Fair Work Regulations require. Free to preview. PDF download from $4.99. No account needed.
STEP-BY-STEP GUIDE
How to Create an NDIS Support Worker Payslip
Follow these five steps to generate a SCHADS Award-aligned payslip for a casual, part-time or full-time support worker, including sleepovers and broken shifts. Each field maps directly to Fair Work Regulations 2009, Reg 3.46.
Enter provider details
Add the NDIS provider or employer business name and ABN. Both are mandatory on every payslip under Fair Work Regulations 2009, Reg 3.46.
Add worker information
Enter the support worker's name, SCHADS classification level, and employment type — casual, part-time or full-time. Casual and permanent staff have different overtime and loading calculations.
Record shift structure
Enter ordinary hours worked, Saturday or Sunday shifts, any sleepover periods, and any broken shifts made up of two or more separate blocks in a single day.
Add loadings and deductions
For casual employees, add the 25% casual loading as its own line. Enter PAYG tax withheld and superannuation. Add sleepover allowances, broken shift allowances or overtime as additional separate lines.
Preview and download
Review the live payslip preview and confirm each allowance and penalty rate appears as a distinct line item. Download a print-ready PDF from $4.99. No account or subscription required.
SCHADS AWARD PAYSLIP
SCHADS Award Payslip Explained
Disability support and NDIS payroll in Australia runs on two overlapping frameworks: the Fair Work Act 2009 (s536) and the Social, Community, Home Care and Disability Services Industry Award 2020 (SCHADS Award, MA000100). The award sets base pay rates by classification level, casual loading, penalty rates, sleepover allowances and broken shift rules. The Fair Work Regulations 2009 (Reg 3.46) set what the payslip itself must show and how it must be presented.
Classification under the SCHADS Award runs from Level 1 (entry level, minimal formal qualification) through to more senior levels that involve coordination or team leadership duties. A worker's level determines the base hourly rate before any loading, penalty or allowance is added.
Casual support workers make up a large share of the NDIS workforce and are paid a 25% loading on top of the base rate. Permanent staff instead accrue paid leave. Both groups can be rostered onto weekend shifts, evening shifts, sleepovers and broken shifts, each of which has its own payslip treatment described below.
View SCHADS Award 2020 summary at Fair Work ↗NDIS Payslip — Mandatory Fields (Reg 3.46)
Every disability support payslip must include all of the following as separate line items:
- Employer's name and ABN
- Employee's full name and classification
- Date of payment
- Pay period (start and end date)
- Gross pay amount
- Net pay amount
- PAYG tax withheld
- Superannuation contributions + fund name
- Base hourly rate and ordinary hours
- Casual loading (25%) — as a separate line item
- Saturday and Sunday penalty rates — as separate line items
- Sleepover allowance — as a separate line item
- Broken shift allowance (where applicable) — as a separate line item
- Overtime — as a separate line item
SCHADS AWARD PAY COMPONENTS
Support Worker Classification Levels — Indicative Base Rates
The rates below are indicative weekday base rates for the disability services stream of the SCHADS Award. The correct level depends on the worker's qualification and the complexity of the support they provide, not length of service alone. Confirm the current rate for a specific classification at fairwork.gov.au.
| Classification | Typical Role | Base Rate (FT/PT) | Casual Rate (incl. 25%) |
|---|---|---|---|
| Level 1 | Entry level, minimal formal qualification | $28.99/hr | $36.24/hr |
| Level 2 | Certificate III support worker, direct client support | $30.88/hr | $38.60/hr |
| Level 3 | Certificate IV, more complex support needs | $32.51/hr | $40.64/hr |
| Level 4 | Diploma-qualified, coordination duties | $34.35/hr | $42.94/hr |
| Level 5 | Team leader / senior support worker | $36.24/hr | $45.30/hr |
⚠️ Rates are indicative examples, not current award figures. Verify at fairwork.gov.au before running payroll.
Weekend & Public Holiday Penalty Rates
| Employment Type | Weekday | Saturday | Sunday | Public Holiday | Evening |
|---|---|---|---|---|---|
| Full-Time / Part-Time | 100% | 150% | 200% | 250% | +12.5%–15% |
| Casual | 125% | 175% | 225% | 275% | +12.5%–15% |
⚠️ Figures are indicative. Confirm current SCHADS Award penalty rates at the Fair Work Pay and Conditions Tool.
CASUAL LOADING EXAMPLE
Casual Loading Example — SCHADS Level 2 Support Worker
A casual Level 2 support worker with a base rate of $30.88 per hour works 6 ordinary hours on a weekday.
The payslip should show the base rate and the casual loading as two separate figures, or at minimum show the loaded rate with a note that it includes 25% casual loading.
WEEKEND PENALTY RATE EXAMPLE
Sunday Shift Example — Casual Support Worker
The same worker picks up an 8-hour Sunday shift. Casual Sunday work is paid at 225% of the base rate under the indicative table above, which already accounts for the casual loading stacked on the Sunday penalty.
Base rate$30.88/hr
Sunday casual rate (225%)$69.48/hr
8 hrs gross$555.84
SLEEPOVER ALLOWANCE EXAMPLE
Sleepover Shift Example
A worker is rostered for a 10-hour overnight sleepover at a client's home. They are paid a flat sleepover allowance for being present and available, separate from an hourly rate. If the client needs help during the night and the worker is called on to do active work, that time is paid at the applicable hourly rate on top of the allowance.
Sleepover allowance (flat, per night)$75.00
Active work during sleepover (if any)Paid at hourly rate
⚠️ The sleepover allowance figure is indicative. It changes with the SCHADS Award's annual wage adjustments and is not the same as an ordinary hourly rate — do not divide it by the hours worked to check compliance.
BROKEN SHIFT EXAMPLE
Broken Shift Example
A worker supports one client from 7am to 10am, then a second client from 4pm to 7pm, on the same day. This is a broken shift: two blocks of paid work with an unpaid gap between them. The SCHADS Award limits how many breaks a broken shift can have and how long the total span from start to finish can run, and can require an allowance for working a broken shift.
Block 1 — 7:00am to 10:00am (3 hrs)$92.64
Block 2 — 4:00pm to 7:00pm (3 hrs)$92.64
Broken shift allowancePer award/agreement
Total ordinary pay (before allowance)$185.28
Recording the day as one 12-hour span from 7am to 7pm at 6 paid hours would hide the gap and misrepresent the shift. Each block needs to be entered separately.
OVERTIME EXAMPLE
Overtime Example — Full-Time Support Worker
A full-time Level 3 worker on $32.51 per hour works 4 hours beyond their ordinary 38-hour week. The SCHADS Award applies a higher multiplier for the first stretch of overtime hours and a further multiplier after that, with the exact trigger point depending on the roster.
Ordinary hours: 38 × $32.51$1,235.38
Overtime — first 2 hrs at 150%$97.53
Overtime — next 2 hrs at 200%$130.04
Gross pay$1,462.95
SUPERANNUATION CALCULATION
Superannuation on an NDIS Support Worker Payslip
Superannuation is calculated on ordinary time earnings, which includes the base rate, casual loading, and most shift allowances paid for ordinary hours. Using the casual loading example above, gross ordinary time earnings of $231.60 at a 12% super guarantee rate produces a contribution of $27.79. A per-kilometre travel allowance that reimburses actual costs is generally not part of ordinary time earnings for super purposes; check the ATO's guidance on super and allowances where a specific allowance is unclear.
WORKED EXAMPLE
Example NDIS Payslip — Casual Worker, Mixed Shift Week
The example below combines a weekday shift, a sleepover, and a Sunday shift in one pay week for a casual Level 2 support worker. Each component appears as its own line — bundling them into one gross figure is a compliance breach.
Example Disability Support Pty Ltd
ABN: 12 345 678 901
PAYSLIP
Pay period: 6 – 12 July 2026
Employee
Priya M.
Employment Type
Casual, SCHADS Level 2
Award
SCHADS Award 2020
Classification
Level 2
| Shift | Hours | Rate Applied | Amount |
|---|---|---|---|
| Tuesday (7 Jul) | 6h | 125% casual | $231.60 |
| Saturday (11 Jul) — sleepover | 10h | Sleepover allowance (flat) | $75.00 |
| Sunday (12 Jul) | 8h | 225% (casual + Sunday) | $347.85 |
Gross Pay$654.45
Superannuation (12%)$78.53 (12%)
PAYG Tax Withheld-$81.00
Net Pay$573.45
⚠️ This is an illustrative example only. Actual amounts depend on the worker's exact classification, hours, allowances and tax situation. Use the generator above for accurate figures.
FAIR WORK PAYSLIP REQUIREMENTS
Fair Work Payslip Requirements for NDIS Providers
Under section 536 of the Fair Work Act 2009, every employer must give employees a payslip within one working day of payment. The National Employment Standards set the minimum entitlements underneath the award, including maximum weekly hours, which is relevant to workers combining multiple sleepover or broken shifts across a roster.
Casual support workers are entitled to the same payslip fields as permanent staff, plus the 25% casual loading itemised separately. Details on casual entitlements more broadly are covered in the Fair Work Ombudsman's casual employee fact sheet. Provider obligations around worker screening and conduct, separate from pay, sit with the NDIS Quality and Safeguards Commission.
USE CASES
Who Uses This NDIS Payslip Generator?
Disability Support Workers
Check that your payslip correctly separates sleepover allowances, broken shift pay and weekend penalties from your ordinary hourly rate.
Overnight & Sleepover Staff
Sleepover shifts are among the most commonly miscalculated items in disability support payroll. Confirm the flat allowance and any active-work hours are shown separately.
Casual & Rotating Roster Staff
Casual support workers with irregular rosters need payslips that apply the 25% casual loading correctly on top of weekend and evening penalties for every shift.
Home Care & In-Home Support
Workers who see multiple clients across split shifts in one day need broken shift hours recorded as separate blocks, not one continuous shift.
Payroll & HR Teams
Produce corrected or supplementary payslips quickly during underpayment reviews. Disability services payroll is a recurring focus area for the Fair Work Ombudsman.
LEGAL CONTEXT
NDIS Payslip Compliance: Fair Work Act Requirements
Under the Fair Work Act 2009 (s536) and the SCHADS Award 2020, disability support employers must provide payslips within one working day of each pay day, with every penalty rate, loading and allowance shown as a separate, identifiable line item. Non-compliance can result in penalties of up to $16,500 per contravention for an individual and $82,500 for a body corporate.
Payslip Timing
NDIS providers must issue payslips within one working day of each pay day under section 536 of the Fair Work Act 2009. This applies even when the employee is on leave or working an irregular casual roster.
Separate Line Items
Every loading, penalty rate and allowance must appear as a separate identifiable line item under Fair Work Regulations 2009, Reg 3.46. A single blended hourly figure covering a shift that included a sleepover or weekend penalty is a compliance breach.
Superannuation
Superannuation is calculated on ordinary time earnings, which includes casual loading and most allowances paid for ordinary hours. Both the dollar amount and the fund name are mandatory disclosures on every payslip.
Sleepover & Broken Shift Rules
Sleepover allowances and broken shift limits are set by the SCHADS Award and are two of the most commonly miscalculated items in disability support payroll, and a recurring focus of Fair Work Ombudsman reviews of the sector.
⚠️ This information is general guidance only and is not legal, tax, or payroll advice. Consult a qualified accountant or employment lawyer for advice specific to your situation. For official SCHADS Award guidance, visit fairwork.gov.au ↗
COMMON MISTAKES
Common NDIS Payroll Mistakes
Treating a sleepover allowance as an hourly rate
The sleepover allowance is a flat amount for the period, not a rate to multiply by hours slept or on call. Dividing it by hours worked and comparing it to the minimum wage produces a meaningless figure.
Recording a broken shift as one continuous block
Merging two separate blocks with an unpaid gap into a single shift hides the gap and can misstate both the hours worked and any broken shift allowance owed.
Applying casual loading after the weekend penalty instead of before
For casual workers, weekend and public holiday penalties are generally calculated on the loaded rate, which already includes the 25% casual loading. Adding the loading afterwards produces a different, usually lower, figure.
Leaving allowances out of the superannuation base
Superannuation applies to ordinary time earnings, which includes casual loading and most shift allowances paid for ordinary hours. Calculating super on the bare base rate only underpays super without it being obvious on the payslip.
Using the wrong classification level
Applying a Level 1 rate to a worker who holds the qualifications for Level 2 or 3 produces an incorrect payslip even if every other calculation is right.
For a broader look at how penalty rates work across industries, see Penalty Rates on Payslips in Australia. If tax withheld looks wrong, see PAYG Withholding on Payslips Explained.
FREQUENTLY ASKED QUESTIONS
NDIS Payslip Generator — Common Questions
What award covers NDIS and disability support workers in Australia?
Most disability support workers, including those employed by NDIS providers, are covered by the Social, Community, Home Care and Disability Services Industry Award 2020 (SCHADS Award, MA000100). Some larger providers use an enterprise agreement instead, which replaces the award rates with negotiated ones. Always check the specific instrument that applies to the employer.
What is a sleepover shift and how is it paid under the SCHADS Award?
A sleepover shift is a period where a worker is required to stay overnight at a client's premises and is available to respond if needed, but is not actively working the whole time. The SCHADS Award sets a flat sleepover allowance for this period, separate from the hourly rate. If the worker is called on to do active work during the sleepover, that time is paid at the applicable hourly rate on top of the sleepover allowance, and must appear as its own line on the payslip.
What is a broken shift and why does it matter for payroll?
A broken shift is a single day made up of two or more separate blocks of work with an unpaid gap in between, common in disability support and home care where a worker might see a client in the morning and again in the evening. The SCHADS Award places limits on how many breaks a broken shift can have and how long the whole span can run, and can require a broken shift allowance. Payroll needs to record each block separately rather than treating the day as one continuous shift.
What casual loading applies to NDIS support workers?
Casual disability support workers are entitled to a 25% casual loading on top of the ordinary hourly rate, as set out in the SCHADS Award and Fair Work Regulations 2009. This loading compensates for the absence of paid leave entitlements and must be shown as a separate line item on every payslip, not folded into a single hourly figure.
What are the weekend and evening penalty rates for disability support work?
Under the SCHADS Award, disability support workers generally receive a loading for Saturday work, a higher loading for Sunday work, and a further loading for public holidays, on top of the base hourly rate. Evening work outside standard daytime hours can also attract a loading. The exact percentage depends on the classification stream and whether the employee is casual or permanent, so the current award rates should be checked before relying on a fixed figure.
Do NDIS support workers get superannuation?
Yes. Superannuation applies to disability support workers the same way it applies to other employees, calculated on ordinary time earnings, which includes casual loading and most shift allowances paid for ordinary hours. The current super guarantee rate and the worker's fund name must appear on every payslip.
Can a support worker use their NDIS payslip for a home loan or rental application?
Most lenders and property managers ask for the two or three most recent payslips along with bank statements. Because a large share of NDIS support work is casual with variable rostered hours, lenders often average income across several pay periods rather than relying on a single payslip, and may ask for a longer earnings history or a letter from the provider confirming ongoing engagement.
What must every disability support payslip include?
Fair Work Regulations 2009 (regulation 3.46) requires the employer name and ABN, employee name, pay period dates, payment date, gross and net pay, the base rate and hours worked, any loadings, allowances and overtime shown as separate lines, tax withheld, and the superannuation fund name and contribution amount. This applies to every NDIS provider and disability support employer in the national system, regardless of size.
How long does an NDIS provider have to issue a payslip after paying a worker?
Under section 536 of the Fair Work Act 2009, a payslip must be given within one working day of payment, whether printed or emailed. This applies equally to casual shift workers, sleepover shifts and permanent staff.
What should a support worker do if sleepover or broken shift pay is missing?
First check the roster and timesheet against the payslip to confirm which hours were ordinary, sleepover, or part of a broken shift. If the payslip does not match, raise it with payroll or the provider in writing. If the issue is not resolved, the Fair Work Ombudsman can be contacted on 13 13 94 for a free wage enquiry.
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Whether you run an NDIS provider business, support one client directly, or work shifts across a home care roster, this NDIS payslip generator itemises sleepovers, broken shifts, weekend penalties and casual loading the way Fair Work requires. Free to preview. PDF from $4.99. No account required.
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